Month: July 2017

productivity-tips
Digital Branding

50+ Productivity Tips To Save Your Life And Business

Productivity is essential for the efficiency of your personal life and business life as well.
Overcoming the deadlock of the dreadful indecision and taking that first step is much appreciated and wanted.
After all, when talking about boosting productivity, you will surely improve yours once you go through all the rules presented in this article.

As a single mom who juggles kids, baseball games and running a business, it’s so important to stay on top of everything that needs to get done. Let’s face it, we wear a lot of hats as a woman. Something that I do every day is to create a list of what needs to be done. I tackle those big important ones first. You know, the ones that people put on the back burner while they go through those little, easy to complete ones. I think we have all been guilty of that! Creating your daily list, completing ones that immediately generate revenue first, then the ugly ones that we put off and following up with the little things that can be pushed off to tomorrow if need be. By following this pattern, I feel more accomplished by the end of the day! Deanna Fusillo, Sassy Girl Media

There’s a really simple way to increase productivity. Make an audit of your daily work routines and identify all points that you can automate or cut loose. E.g. use a tool like YouCanBook.me to avoid what I call the “meeting setup ping pong” (“Hey, is Wednesday at 9 AM ok?”, “So maybe Thursday?”) and integrate your CRM with other software. By eliminating few clicks from every process, you gain more time to do the stuff that matters. Bartosz Majewski, Right Hello

It’s so important that tasks are delegated between your team. Do not undertake tasks that are too large and cannot be completed within a certain timeframe. The hardest aspect to this is trusting the team behind you. We’re lucky enough here at MadeByShape to have a solid team who love what they do and excel in their relevant fields. Andy Golpys, Made By Shape

If we do things that we like, we don’t get distracted and get into the zone very easily. Most of us think that this can only happen with tasks that we are passionate about, but we tend to forget that we can put passion in any task that we do. Doing things with passion is a mindset. By focussing on the big picture of the task on hand even the dullest task has a higher reason. – Frédéric Ghys, Silicon Armada

productivity

Everyone works differently but I find that I am the most productive when I can camp myself out at a coffee shop for a day. As long as I can have my cup of joe, free (fast) wifi, and an electrical outlet, I can work all day. There’s something to be said for being amongst a crowd of people, also trying to get work done, and the ambient noise where you feel like you’re not alone. William Tang @  Going Awesome Places

I find that the biggest challenge when it comes to being productive is not getting overwhelmed with everything on my plate. It can be hard to see the forest for the trees sometimes, which is why I use a series of tools to help me stay on track:
Trello. I rely heavily on Trello for all my long-term project planning, especially when I’m working with others.
Digital calendars. I use my digital calendar to keep track of all my high-level to-dos, like meetings, calls, and due dates.
Day planners. I’m obsessed with my Day Designer, which allows me to break down my days into to-do lists with checkboxes for each day.
I also try to fit as much “work” into weekdays as possible. I run my own company, so it can be tempting to let work seep into other areas of my life, but I find that the times when I’m most productive are when I’m physically at my desk during the workday. Alyson Shane – Owner, Starling Social

1. Planning. In the company, the workflow is built according to the Scrum methodology. The key point is planning tasks.

Planning is divided into daily, weekly, monthly, semi-annual and annual.
Every morning the team discusses what tasks its participants will perform. Each participant fixes his tasks for the day and works only on them.

• Each task is posted on the board in the column “In work”.
• After the task is completed, the task is moved to the “Finish” column on the board.
• New tasks are posted in the column “New tasks”.

2. Breaks. Take a break every hour for 5-10 minutes. Take your relax-time to re-immerse yourself in the task. It is better to take a break and gain strength, than to work on a task unproductively.

3. Silence. Quiet surroundings help to concentrate. The company has a working area where most of the time employees work in silence.
In a separate room – you can relax and discuss various issues.

4. Retrospectives. Every month, half a year, a year – conduct a retrospective, where you discuss with your colleagues your achievements, as well as your plans for the future period. Awareness that you are doing an important thing greatly increases productivity.

5. Reading books is one of the best tools for personal growth. For example, in the library of the company WOXAPP already more than 250 books.

6. Say “No” to new tasks. Work without interruption is the guarantee of efficiency.

7. Get up early. Go in for sports or exercise. The company WOXAPP practice a 5-minute exercises during the day.

Finally, the most important thing is to keep your personal goals in focus and live harmoniously!

Company WOXAPP is an experienced mobile application developer. On the market since 2011.

Over this time company has developed more than 50 projects.

Responsiveness is crucial! You must engage with your audience, and in a timely manner. Vincent Sharps, Mindgrub

As a blogger, I often work from home. It’s great under some circumstances where I need the silence and solitude to write, but it can also feel lonely and sap my creativity. I find working in contact with other people really helps to boost my creativity and productivity. I like the background noise and going to a shared location also gets me away from the distractions of my home. Coffee shops are pretty good for this, but I recently tried coworking at The Farm SoHo coworking space. It really helped as I got good advice from the other members using the space, and it was great to have a change of scenery. Sancar Ayalp, The Farm SoHo

“80% of success is getting out of your own way. If we stop doing things that are counterproductive, we have time and resources for things that matter. Nobody lost weight or became wealthy drinking a latte every day. Jay Elkes, Extreme Common Sense

Arguably the best productivity lesson I’ve learned over my years of blogging, is that an editorial calendar can be a life-saver! When you’re using an editorial calendar, you’re automatically organizing all of your blogging, which not only helps you save time – and saves you of those “oh, no, I don’t have anything to publish today” moments – but it also helps you get better results from each and every blog post.
You can better strategize your blogging schedule and content and make sure that whatever else happens, you at the very least have blog posts planned and ready to publish. It also helps you plan the right blog post at the right time so that you maximize the results you get from each one. Lilach Bullock, LilachBullock

The CEO of Swipii, Chitresh Sharma, quoted Winston Chruchill on productivity as his favorite tip: “Success is the ability to move from one failure to another without loss of enthusiasm.”

Identify your biggest obstacles that are preventing you from reaching your goals. For example, as a writer, I need to find a way to write stellar content efficiently to get more work from return clients and attract new clients. To achieve my goals, I use Grammarly to make the editing process much easier and a tool like Ninja Outreach to scour for potential leads. By refining your goals, you pinpoint goals you need to accomplish and focus all your energies to reach them.
Christopher Jan Benitez, ChristopherJanB.

As a content marketing team, we find automation and routinizing the most effective.
Automate less creative processes by using management tools (Trello), editing and proofreading (Grammarly, Hemingway) and more. This clears more space for creativity.
There’s a blend of collaboration and solitary work in marketing to keep everyone on track – so time management is crucial. Choose whatever works best for meeting deadlines – the 5-3-1 rule, the Pareto Principle, or the Pomodoro Technique. But to boost the quality, this content strategy is essential:
Conceptualization. Research the topic in general and understand the basic concepts.
Ideation. Research smaller chunks – micro-goals are easier to achieve and more manageable.
Drafting. A first draft is not a post yet. It outlines two or three problem areas that might interest our audience.
Writing. Research key ideas in depth and develop them into articles.
Revision. Look at ways of getting ideas across through storytelling, imagery, and metaphor. Choose the tone. Improve cohesion and readability. Konstantin Pogrebnoy, Code Tiburon

I am always looking for ways to do my work more efficiently and thus I like to develop scripts and workflows to optimize my work, this allows me to increase my output while reducing the amount of time I spend on a particular task. Also, a big productivity booster is the fact that I delegate, reduce or eliminate tasks that I don’t need to do. I really believe in and live by the 80/20 rule which states that 80% of the results that I achieve will come from 20% of the tasks, so I only focus on the tasks that will yield the best results. Alejandro Rioja, Flux Ventures

Plan your day before going to bed, get up early next morning, take on the least desirable and energy burning tasks first, and stay away from social media! Desirable and energy burning tasks first, and stay away from social media! Saad Khan, Cygnis Media, Inc

Plan not only work but a rest too. Margarita Logoshina, Mentalstack

productive-energy

Work with a Timer – I always use a timer when writing articles or working on a project. This strategy lets me dedicate a set amount of time to devote to a project and helps me stay on task. I use Toggl and can see the timer ticking on the tab at the top of my computer screen. Writing becomes a game to beat the clock. If I gave myself 2 hrs that day to write an article draft and see the timer creeping towards the deadline, I can feel a surge of determination to get more done and more words on paper before the time is up.

Get Rid of Your Phone –  Do more than putting your phone on silent – get it out of sight! I throw mine in a drawer and don’t touch it until break time. Better yet, try giving it to a trusted co-worker and make sure they don’t give it back to you until the break you pre-establish with them. While you may know better than to respond to a text while working on a project, even glancing down at your phone screen when it lights up with a notification can cause you to lose focus. Kaycee Wegener, Rentec Direct

For me, planning and prioritizing are the key to maximizing productivity. I always plan my weeks and days in advance, using Trello to map out my tasks, prioritize activities and ensure I hit my deadlines. Trello is also great for teams, helping everyone keep track of what they and their team-mates are working on. Cam Shearer, Digital Risks

Create a blog wall. In our office, we have colored index cards and write topic ideas as they pop up, questions from clients, new technology, whatever. And pull a card from the wall whenever we need inspiration. Lorraine Ball, Roundpeg

Even though I work for a technology company, I still rely on writing to-do lists in notebooks to check off each task I complete. It adds an extra feeling of accomplishment and keeps me organized. I also like to set appointments for myself on my Outlook calendar – this allows me to prioritize and get the most important things done without interruption. – Ashley Fontes, Tech Networks of Boston

to-do-lists

I’m more productive when I give my attention to one thing at a time, so setting my phone to airplane mode helps me focus on the task at hand and frees me from the distraction of endless notifications. Nwando Ivenso, CapitalSquare

Always pre-plan the subjects and points you want to touch on before you dive in. This helps separate the create processes and the writing processes & always results in a lot more of a focused & informative blog post. Personally I mindmap all the points I want to cover, then arrange the headings after to create a logical flow through the article. If you aren’t a mindmap fan I know other well-known bloggers who just bullet point all the points they want to cover first then start writing. Henry Reith, Fridge Magazine

The most powerful productivity technique that I use before starting any sizeable task, or even before starting my day, is planning, planning, planning! Starting with the end in mind gives you a great head start.
When you have an idea of how you want something to go, it’s much easier to begin a task (no easy feat) and stay focused on it (probably even more difficult).

A simple, yet astonishingly useful tool you can use in any situation is the list.

A list is an extremely versatile tool, in that it allows for quickly jotting down steps or building a detailed plan.
With big projects, I like to break down my lists into categories. When I’m creating a website, for example, I’ll break down my list to include staff, roles, budget. marketing. social media, and so on.

Whether a list is straightforward or intricate, it remains a powerful key to getting organized and staying on task.

Acey Gaspard, A Touch of Business

I’ve found that one of the best ways to work productively is to plan out your entire week as if it were a puzzle. Whether it’s a regular weekly take, a long on-going project or a quick one-shot task, we only have a certain amount of time during the week to get work done. Make a list of all your weekly tasks and block out time during your week to work on each task. Schedule time to work on high priority tasks earlier in the week and lower priority tasks later in the week. This will ensure that you have time to touch on all projects and make the most of your time. Shawn McFadden, Dallas Riffle

productivity

Having an editor and someone to post the finished article is essential. It’s usually the last 10% of edits and getting it live that I find most challenging. Being able to hand that off to others is extremely valuable and helps me keep my commitments. Diona Kidd, Knowmad

Write and post on a schedule and post the same time each week. If you can’t post at least once a week you probably shouldn’t be blogging for a living. Look to hire help if you can’t post regularly, such as freelance writers, to keep your blog fresh. If you don’t have the funds, many writers will write for credit, if you promote them on your site. Shell Harris, TopTenz.net

As a blogger and a freelance writer, I never had the luxury to wait for inspiration to start working. I had to train myself to work whether I feel like it or not. So, after searching for ways to keep myself focused on my work and motivated I found out about the 52/17 rule. It’s simple. You work for 52 minutes with the complete focus on the task at hand and take a break for 17 minutes. Then you repeat. I use a timer app on my phone to manage this. So far, it’s been quite effective. Roshan Jerad Perera, Freelancing Hacks

“Constant distractions from social media and email made it hard for me to focus when working on my book series, so I had trouble meeting deadlines with my publisher and editor. To remedy that, I began to check my email and social media first thing in the morning and then unplug from the outside world for four hours. My productivity has more than doubled and the quality of my writing is much better when working with no interruptions. My routine has become food for my soul.” Cherie Ruffo, author of Amanda Fisher & the Source Crystals book series, CherieRuffo

“Automation is my greatest productivity hack. Good automation means keeping your personal touch while spending less time doing it!” Sean and Mittie, Sean and Mittie

To make my days as productive as possible, I schedule tasks in my calendar the night before. Rather than just winging my todo list, I treat every task that needs to get done as an appointment. This keeps me on track and ensures that everything gets done in a timely manner. Allyssa Barnes,allyssabarnes.com

Don’t lean on technology. Technology can be a godsend to productivity, but it can also be a time suck. I have applications that allow me to sync my calendars and task lists to my various devices, which is great. However, I’ve also spent countless hours trying to figure out different programs in the name of productivity to no avail.

Be the dumbest person in the room

One of the best productivity hacks I’ve learned is to hire people who are better at specific things than I am. I actively work to ensure I’m the dumbest person in the room. By doing this, I become less needed on a day-to-day basis to complete projects, and the company’s talent actually accomplishes more than I ever could. Joshua Conran, Deksia

I’ve found that the best way to increase productivity is to create a routine around the tasks that need to get done. I do the same things at the same time each day. It may sound robotic, but I also block time for ideas that require more creative thinking. This way everything has a place and a process. These routines quickly turn to habits once repeated, and I find myself checking off my to-do list rather easily. Joseph DiTomaso, All The Rooms

As a working mom, I typically get my kids up and off to school in the mornings. This could leave me quite unproductive since I often don’t even get into the office until after 9:00am. However, about a year ago I started getting up early to do my hardest work (brain work and writing) after meditating. To be most productive schedule meetings and other “talking” in the afternoon. Amy Rosenberg, president Veracity

Keep your email minimized during the day to tackle what’s on your to-do list. Set designated times to check your inbox such as 11am for 30 minutes and 6pm for 30 minutes. This will help you tackle your to-do list and eliminate interruptions.  Lindsay Joy Higgins, LeaveittoLindsay.com 

I’ve found that changing up my location is incredibly helpful for increasing my productivity. When I get restless while working in an office or at home, going to a local library or cafe can revitalize my creativity. For me, it’s important to choose a new work location that’s quiet, as I’m always reading and writing. The morning is my most productive time and it’s often most helpful for me to change up my environment in the afternoon and evening to keep that flow going.  Angelica Valentine, Proto.io
As a blogger and a freelance writer, I never had the luxury to wait for inspiration to start working. I had to train myself to work whether I feel like it or not. So, after searching for ways to keep myself focused on my work and motivated I found out about the 52/17 rule. It’s simple. You work for 52 minutes with the complete focus on the task at hand and take a break for 17 minutes. Then you repeat. I use a timer app on my phone to manage this. So far, it’s been quite effective. Roshan Jerad Perera, Freelancing Hacks

A strategized task-list can really boost your productivity level drastically.  Start the day with tasks that directly align with your “bigger picture” then gradually move on to other day-to-day less commanding tasks.  Avoid getting lost in your to-do lists by reviewing your performance daily to assure being on the right track. David Kosmayer, CEO – Bookmark Website Builder

Stay inspired – in my case this means getting outside and challenging myself to new Kauaʻi hiking adventures on a regular basis. By doing so I am able to write with more fluidity and passion, remembering why I started the blog in the the first place and coming up with great new content ideas. Maintain a directly felt sense of connection to that of which you are most passionate about! Jeremiah Felsen, Owner & Lead Guide @ Kauaʻi Hiking Tours 

List everything. I use a mix of paper lists and SimpleNote app, so I have my lists everywhere. Breaking work into manageable chunks makes life much easier. Elliot Taylor, Raison

Even though I work for a technology company, I still rely on writing to-do lists in notebooks to check off each task I complete. It adds an extra feeling of accomplishment and keeps me organized. I also like to set appointments for myself on my Outlook calendar – this allows me to prioritize and get the most important things done without interruption.   – Ashley Fontes, Tech Networks of Boston

Limit your time for everything.  The more time you allow yourself to complete a task the longer you will take so keep deadlines short.  If you give yourself a week to complete something that will only take 2 hours if you just crack on with it then get on with it, do it quickly, finish it and move on to the next thing. Lynette Green, Virtual Head Office

Set Goals and prioritize daily! In addition to establishing goals, I find myself constantly re-prioritizing things daily. Working in a content and advertising operations environment means things are always going to pop-up that need immediate attention. These can be a major distraction against overall productivity. Prioritizing daily, allows me to measure not only what was accomplished each day but keep a tally against overall productivity tied back to my goals. Everyone has their own methods of organization whether it is lists, post-its, notes, email, tasks, etc. but prioritization is the key to increasing productivity. Mark Verone, Gogo 

At wandermelon, we believe in setting yourself up today for tomorrow. So the day is not done till you’ve written up tomorrow’s to-do list, in order of importance, and cleared your desk in preparation for a brand new day. To begin, try a cold shower, a brisk walk and a hot cuppa to energize the body. Then, all you need to do is focus your mind on your list and power through it – no distractions! Reward yourself with a healthy mid-morning smoothie, do some yoga stretches with the cat, cross those done’s off, and move on to the B, C, D list. Rinse and Repeat. Kate Ayrton,  Wandermelon

Understand, Understand, Understand — Understand your audience, you must know who you’re talking to so you can save time. Understand people! Once you understand your audience, understanding what makes your audience tick is your next step. Finally, understand your craft and become an expert in your industry. As an SEO, I have to be an expert so I can reassure people without any doubt that I can help their rankings grow. James McMinn JR, Matchbox Design Group

productivity hacks

The most important part of productivity is process, and the most important part of process is people – you’re only as good as your process and your people.” Anthony De Marco, Boston Web Group

 Keep blog posts short, and always include a picture!  I try to keep my blog posts short enough so that they fit on the average cell phone screen, and I always include an attention-grabbing photo.  Miriam Otto, Blue Frog Shoes
My most effective technique for getting things done is to map out a schedule of my entire day with clear, actionable goals. The night before, I’ll write down 3 goals that I need to accomplish the following day. As soon as I get to my office, I map out my schedule hour by hour leaving just enough time to accomplish those 3 goals while still allowing for regular meetings and anything else that might pop up. This forces me to stay focused and get things done because I hate not accomplishing my goals. – Christophe Limpalair, Scale Your Code
How much time do you spend looking for your keys, phone, glasses and other items you use frequently? By putting items in the exact same spot, without exception, you can save hours over a year by never having to look for them. It also reduces stress when you’re not running around frantically at the last minute looking for these things! – Lori Dennis, Lori Dennis Interior Design
My productivity tips are actually a list of four pretty actionable pieces of advice:
1) Stay as organized as possible.
2) Have a good, supportive help system.
3) Employ honest workmen with an excellent skill set.
4) Make sure to tell the truth at all times.
Start with the most important and time-consuming task on your list first as we naturally procrastinate them and as the day unfolds many other unplanned things disrupt our schedule. Being an interior designer, I have discovered, that by getting the main things out of my head early in the day, sets my mind free to be more creative and at the end of the day I feel more productive. Develop the mental discipline to focus on one thing at a time and try to finish what you started. For example, I have specific times during the day when I respond to emails and check in with social media. – Renata Pfuner, Pfuner Design
Make a to-do list and prioritize it. Then, do the most important thing first each day. Everything else should wait or be handed off to someone else. – Mary Foster, AsterHouse Design

Staying organized and being prepared for the next day’s tasks and meetings have saved me so much time. I use to waste so much time driving back and forth to the office to grab things for each client and looking for items I didn’t have with me. I have found that if I start and end my day looking at my task list and meetings for the day ahead I can organize and be prepared with everything that I would need. I also digitally organize all of my notes and photos at the end of each meeting or each day in a program called Trello, which I can access from my computer or mobile device and ALWAYS have all my client information, notes, and photos with me at all times. This has been INVALUABLE! – Christine Julian, Christine Julian Interiors

While it may sound strange, staying disciplined about breakfast, lunch and snacking plays a big role in personal productivity. Overeating or eating unhealthy foods during the day can make you feel sluggish and tired, and make you lose focus, which on turn can lead to major losses in productivity. Healthy eating and committing to portion control, on the other hand, can help you keep your edge for the full work day. Phil Singleton, CEO, Kansas City Web Design

Digital Branding

Getting the Most from a Website Design Professional

Website design is incredibly important when it comes to increasing web traffic and revenue. If you are having issues with your site’s design, there are many options available to you. By working with a professional web design agency, you’re doing something beneficial for yourself. This can help tremendously when it comes to gaining the traffic that you need to stay afloat as a blogger or site owner.

Why Your Site Needs Its Own Design

The reason your site needs its own design is because it helps you to feel confident that you’re unique from all the rest. If you use a free site builder, you’re taking the chance that you’re not going to have something that is unlike other websites on the internet. This can be problematic because of the fact that people will see your site and know that its design was free and used by thousands of others. Be sure to look into working with an agency that does website design for a living.

How to Get It Professionally Designed

The best way to get your site professionally designed is to contact a local agency. This agency is there to ensure that you get help when you need it the most. While it does cost money to have your site designed by the experts, it is well worth the investment when you consider what you will get. Also, it does not have to be too expensive to hire these pros, as they are there to make life easier for you without it costing you an arm and a leg.

Different Options Available

There are tons of options available when it comes to getting the most out of your website design. The only thing to remember is that you’re going to want to get involved in the design process. This helps you to feel confident knowing that you’re getting a layout that is specifically meant for you and your needs. If you are working with any type of company offering website design, be sure to ask if you can be involved in the process of getting the layout created and published.


It is imperative that you put the time, effort and energy into ensuring that your design is specific to your company or blog. Once it has been properly designed, you can feel good knowing that this is something that will benefit you tremendously. Because there are so many unique design firms out there, it’s effortless to find the one that is right for you. Once you have made the decision to hire an agency, it is just a matter of working with them to ensure that you’re doing something beneficial for what they are able to offer. You will be left with a design that looks beautiful, customized and unique. The amount that you pay for the items are nothing compared to what you’ll get from having it done. Be sure to ask a professional designer about their own services and products.

Digital Branding

Getting the Right Training for Your Crew

When you are a busy manager, the last thing you have time for is to teach workers how to use a new program. Because of this, it is essential that you make use of an excellent quality option and Scrum Master Training that will help you to get the job done right. One of the most important things is to train your workers so that they know what to expect out of the programs that you’re considering for the work place.

Program Training Benefits

One of the major benefits to program training is that your workers will find it beneficial to utilize these programs day in and day out. The problem that a lot of work places have is that not everyone knows how to use the programs in question, and so they are left having to do all of the work on their own while their workers do not have to do anything. This training is highly beneficial in many different ways and can be exactly what you need when it comes to performing in the correct manner.

Ways to Be Trained

There are a few ways that you can be trained if this is something you feel is going to benefit your work place. For one, you will find it beneficial to make use of online training programs, as these are the most flexible for workers and managers. You will be able to get everyone on board who wants to be trained, and this is essential if you are looking into something that benefits them in many different ways. Be sure to look into these options if you are going to be getting the training done. Also, you can take a local class if this is something that you feel is going to be the right choice for you and your employees.

Essentials for Employees

The most important thing you can do as a manager or boss is to keep your workers trained when it comes to new programs and software. This is something that will benefit you in many different ways and can be something that you enjoy doing because you will feel confident in that it will get done. Because there are so many training options out there, it is pretty easy to find the one that is ideal for your needs and allows you to feel confident in the fact that you’ve trained your workers.


Now that you know how important it is for you to get the right type of work done in training, you’ll want to think of it as an option for yourself and your work environment. There are lots of low-cost options out there in terms of training, so this is something that is going to benefit you greatly. Once you make the choice to get training done, there are lots of options out there that will benefit you and be a wonderful option for you and your many workers who are looking to get the job done.