Productivity is essential for the efficiency of your personal life and business life as well.
Overcoming the deadlock of the dreadful indecision and taking that first step is much appreciated and wanted.
After all, when talking about boosting productivity, you will surely improve yours once you go through all the rules presented in this article.

As a single mom who juggles kids, baseball games and running a business, it’s so important to stay on top of everything that needs to get done. Let’s face it, we wear a lot of hats as a woman. Something that I do every day is to create a list of what needs to be done. I tackle those big important ones first. You know, the ones that people put on the back burner while they go through those little, easy to complete ones. I think we have all been guilty of that! Creating your daily list, completing ones that immediately generate revenue first, then the ugly ones that we put off and following up with the little things that can be pushed off to tomorrow if need be. By following this pattern, I feel more accomplished by the end of the day! Deanna Fusillo, Sassy Girl Media

There’s a really simple way to increase productivity. Make an audit of your daily work routines and identify all points that you can automate or cut loose. E.g. use a tool like YouCanBook.me to avoid what I call the “meeting setup ping pong” (“Hey, is Wednesday at 9 AM ok?”, “So maybe Thursday?”) and integrate your CRM with other software. By eliminating few clicks from every process, you gain more time to do the stuff that matters. Bartosz Majewski, Right Hello

It’s so important that tasks are delegated between your team. Do not undertake tasks that are too large and cannot be completed within a certain timeframe. The hardest aspect to this is trusting the team behind you. We’re lucky enough here at MadeByShape to have a solid team who love what they do and excel in their relevant fields. Andy Golpys, Made By Shape

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productivity

The CEO of Swipii, Chitresh Sharma, quoted Winston Chruchill on productivity as his favorite tip: “Success is the ability to move from one failure to another without loss of enthusiasm.”

Identify your biggest obstacles that are preventing you from reaching your goals. For example, as a writer, I need to find a way to write stellar content efficiently to get more work from return clients and attract new clients. To achieve my goals, I use Grammarly to make the editing process much easier and a tool like Ninja Outreach to scour for potential leads. By refining your goals, you pinpoint goals you need to accomplish and focus all your energies to reach them.
Christopher Jan Benitez, ChristopherJanB.

As a content marketing team, we find automation and routinizing the most effective.
Automate less creative processes by using management tools (Trello), editing and proofreading (Grammarly, Hemingway) and more. This clears more space for creativity.
There’s a blend of collaboration and solitary work in marketing to keep everyone on track – so time management is crucial. Choose whatever works best for meeting deadlines – the 5-3-1 rule, the Pareto Principle, or the Pomodoro Technique. But to boost the quality, this content strategy is essential:
Conceptualization. Research the topic in general and understand the basic concepts.
Ideation. Research smaller chunks – micro-goals are easier to achieve and more manageable.
Drafting. A first draft is not a post yet. It outlines two or three problem areas that might interest our audience.
Writing. Research key ideas in depth and develop them into articles.
Revision. Look at ways of getting ideas across through storytelling, imagery, and metaphor. Choose the tone. Improve cohesion and readability. Konstantin Pogrebnoy, Code Tiburon

I am always looking for ways to do my work more efficiently and thus I like to develop scripts and workflows to optimize my work, this allows me to increase my output while reducing the amount of time I spend on a particular task. Also, a big productivity booster is the fact that I delegate, reduce or eliminate tasks that I don’t need to do. I really believe in and live by the 80/20 rule which states that 80% of the results that I achieve will come from 20% of the tasks, so I only focus on the tasks that will yield the best results. Alejandro Rioja, Flux Ventures

Plan your day before going to bed, get up early next morning, take on the least desirable and energy burning tasks first, and stay away from social media! Desirable and energy burning tasks first, and stay away from social media! Saad Khan, Cygnis Media, Inc
productive-energy

Work with a Timer – I always use a timer when writing articles or working on a project. This strategy lets me dedicate a set amount of time to devote to a project and helps me stay on task. I use Toggl and can see the timer ticking on the tab at the top of my computer screen. Writing becomes a game to beat the clock. If I gave myself 2 hrs that day to write an article draft and see the timer creeping towards the deadline, I can feel a surge of determination to get more done and more words on paper before the time is up.

Get Rid of Your Phone –  Do more than putting your phone on silent – get it out of sight! I throw mine in a drawer and don’t touch it until break time. Better yet, try giving it to a trusted co-worker and make sure they don’t give it back to you until the break you pre-establish with them. While you may know better than to respond to a text while working on a project, even glancing down at your phone screen when it lights up with a notification can cause you to lose focus. Kaycee Wegener, Rentec Direct

For me, planning and prioritizing are the key to maximizing productivity. I always plan my weeks and days in advance, using Trello to map out my tasks, prioritize activities and ensure I hit my deadlines. Trello is also great for teams, helping everyone keep track of what they and their team-mates are working on. Cam Shearer, Digital Risks

Even though I work for a technology company, I still rely on writing to-do lists in notebooks to check off each task I complete. It adds an extra feeling of accomplishment and keeps me organized. I also like to set appointments for myself on my Outlook calendar – this allows me to prioritize and get the most important things done without interruption. – Ashley Fontes, Tech Networks of Boston

to-do-lists

I’m more productive when I give my attention to one thing at a time, so setting my phone to airplane mode helps me focus on the task at hand and frees me from the distraction of endless notifications. Nwando Ivenso, CapitalSquare

Always pre-plan the subjects and points you want to touch on before you dive in. This helps separate the create processes and the writing processes & always results in a lot more of a focused & informative blog post. Personally I mindmap all the points I want to cover, then arrange the headings after to create a logical flow through the article. If you aren’t a mindmap fan I know other well-known bloggers who just bullet point all the points they want to cover first then start writing. Henry Reith, Fridge Magazine

The most powerful productivity technique that I use before starting any sizeable task, or even before starting my day, is planning, planning, planning! Starting with the end in mind gives you a great head start.
When you have an idea of how you want something to go, it’s much easier to begin a task (no easy feat) and stay focused on it (probably even more difficult).

A simple, yet astonishingly useful tool you can use in any situation is the list.

A list is an extremely versatile tool, in that it allows for quickly jotting down steps or building a detailed plan.
With big projects, I like to break down my lists into categories. When I’m creating a website, for example, I’ll break down my list to include staff, roles, budget. marketing. social media, and so on.

Whether a list is straightforward or intricate, it remains a powerful key to getting organized and staying on task.

Acey Gaspard, A Touch of Business

I’ve found that one of the best ways to work productively is to plan out your entire week as if it were a puzzle. Whether it’s a regular weekly take, a long on-going project or a quick one-shot task, we only have a certain amount of time during the week to get work done. Make a list of all your weekly tasks and block out time during your week to work on each task. Schedule time to work on high priority tasks earlier in the week and lower priority tasks later in the week. This will ensure that you have time to touch on all projects and make the most of your time. Shawn McFadden, Dallas Riffle

productivity

Having an editor and someone to post the finished article is essential. It’s usually the last 10% of edits and getting it live that I find most challenging. Being able to hand that off to others is extremely valuable and helps me keep my commitments. Diona Kidd, Knowmad

Write and post on a schedule and post the same time each week. If you can’t post at least once a week you probably shouldn’t be blogging for a living. Look to hire help if you can’t post regularly, such as freelance writers, to keep your blog fresh. If you don’t have the funds, many writers will write for credit, if you promote them on your site. Shell Harris, TopTenz.net

As a blogger and a freelance writer, I never had the luxury to wait for inspiration to start working. I had to train myself to work whether I feel like it or not. So, after searching for ways to keep myself focused on my work and motivated I found out about the 52/17 rule. It’s simple. You work for 52 minutes with the complete focus on the task at hand and take a break for 17 minutes. Then you repeat. I use a timer app on my phone to manage this. So far, it’s been quite effective. Roshan Jerad Perera, Freelancing Hacks

“Constant distractions from social media and email made it hard for me to focus when working on my book series, so I had trouble meeting deadlines with my publisher and editor. To remedy that, I began to check my email and social media first thing in the morning and then unplug from the outside world for four hours. My productivity has more than doubled and the quality of my writing is much better when working with no interruptions. My routine has become food for my soul.” Cherie Ruffo, author of Amanda Fisher & the Source Crystals book series, CherieRuffo

“Automation is my greatest productivity hack. Good automation means keeping your personal touch while spending less time doing it!” Sean and Mittie, Sean and Mittie

To make my days as productive as possible, I schedule tasks in my calendar the night before. Rather than just winging my todo list, I treat every task that needs to get done as an appointment. This keeps me on track and ensures that everything gets done in a timely manner. Allyssa Barnes,allyssabarnes.com

Don’t lean on technology. Technology can be a godsend to productivity, but it can also be a time suck. I have applications that allow me to sync my calendars and task lists to my various devices, which is great. However, I’ve also spent countless hours trying to figure out different programs in the name of productivity to no avail.

Be the dumbest person in the room

One of the best productivity hacks I’ve learned is to hire people who are better at specific things than I am. I actively work to ensure I’m the dumbest person in the room. By doing this, I become less needed on a day-to-day basis to complete projects, and the company’s talent actually accomplishes more than I ever could. Joshua Conran, Deksia

I’ve found that the best way to increase productivity is to create a routine around the tasks that need to get done. I do the same things at the same time each day. It may sound robotic, but I also block time for ideas that require more creative thinking. This way everything has a place and a process. These routines quickly turn to habits once repeated, and I find myself checking off my to-do list rather easily. Joseph DiTomaso, All The Rooms

As a working mom, I typically get my kids up and off to school in the mornings. This could leave me quite unproductive since I often don’t even get into the office until after 9:00am. However, about a year ago I started getting up early to do my hardest work (brain work and writing) after meditating. To be most productive schedule meetings and other “talking” in the afternoon. Amy Rosenberg, president Veracity

Keep your email minimized during the day to tackle what’s on your to-do list. Set designated times to check your inbox such as 11am for 30 minutes and 6pm for 30 minutes. This will help you tackle your to-do list and eliminate interruptions.  Lindsay Joy Higgins, LeaveittoLindsay.com 

I’ve found that changing up my location is incredibly helpful for increasing my productivity. When I get restless while working in an office or at home, going to a local library or cafe can revitalize my creativity. For me, it’s important to choose a new work location that’s quiet, as I’m always reading and writing. The morning is my most productive time and it’s often most helpful for me to change up my environment in the afternoon and evening to keep that flow going.  Angelica Valentine, Proto.io
As a blogger and a freelance writer, I never had the luxury to wait for inspiration to start working. I had to train myself to work whether I feel like it or not. So, after searching for ways to keep myself focused on my work and motivated I found out about the 52/17 rule. It’s simple. You work for 52 minutes with the complete focus on the task at hand and take a break for 17 minutes. Then you repeat. I use a timer app on my phone to manage this. So far, it’s been quite effective. Roshan Jerad Perera, Freelancing Hacks

A strategized task-list can really boost your productivity level drastically.  Start the day with tasks that directly align with your “bigger picture” then gradually move on to other day-to-day less commanding tasks.  Avoid getting lost in your to-do lists by reviewing your performance daily to assure being on the right track. David Kosmayer, CEO – Bookmark Website Builder

Stay inspired – in my case this means getting outside and challenging myself to new Kauaʻi hiking adventures on a regular basis. By doing so I am able to write with more fluidity and passion, remembering why I started the blog in the the first place and coming up with great new content ideas. I feel it’s very important to maintain a directly felt sense of connection to your subject matter/that of which you are most passionate about! Jeremiah Felsen, Kauai Hiking Tours 

List everything. I use a mix of paper lists and SimpleNote app, so I have my lists everywhere. Breaking work into manageable chunks makes life much easier. Elliot Taylor, Raison

Even though I work for a technology company, I still rely on writing to-do lists in notebooks to check off each task I complete. It adds an extra feeling of accomplishment and keeps me organized. I also like to set appointments for myself on my Outlook calendar – this allows me to prioritize and get the most important things done without interruption.   – Ashley Fontes, Tech Networks of Boston

Limit your time for everything.  The more time you allow yourself to complete a task the longer you will take so keep deadlines short.  If you give yourself a week to complete something that will only take 2 hours if you just crack on with it then get on with it, do it quickly, finish it and move on to the next thing. Lynette Green, Virtual Head Office

Set Goals and prioritize daily! In addition to establishing goals, I find myself constantly re-prioritizing things daily. Working in a content and advertising operations environment means things are always going to pop-up that need immediate attention. These can be a major distraction against overall productivity. Prioritizing daily, allows me to measure not only what was accomplished each day but keep a tally against overall productivity tied back to my goals. Everyone has their own methods of organization whether it is lists, post-its, notes, email, tasks, etc. but prioritization is the key to increasing productivity. Mark Verone, Gogo 

At wandermelon, we believe in setting yourself up today for tomorrow. So the day is not done till you’ve written up tomorrow’s to-do list, in order of importance, and cleared your desk in preparation for a brand new day. To begin, try a cold shower, a brisk walk and a hot cuppa to energize the body. Then, all you need to do is focus your mind on your list and power through it – no distractions! Reward yourself with a healthy mid-morning smoothie, do some yoga stretches with the cat, cross those done’s off, and move on to the B, C, D list. Rinse and Repeat. Kate Ayrton,  Wandermelon

Understand, Understand, Understand — Understand your audience, you must know who you’re talking to so you can save time. Understand people! Once you understand your audience, understanding what makes your audience tick is your next step. Finally, understand your craft and become an expert in your industry. As an SEO, I have to be an expert so I can reassure people without any doubt that I can help their rankings grow. James McMinn JR, Matchbox Design Group

productivity hacks

The most important part of productivity is process, and the most important part of process is people – you’re only as good as your process and your people.” Anthony De Marco, Boston Web Group

 Keep blog posts short, and always include a picture!  I try to keep my blog posts short enough so that they fit on the average cell phone screen, and I always include an attention-grabbing photo.  Miriam Otto, Blue Frog Shoes
My most effective technique for getting things done is to map out a schedule of my entire day with clear, actionable goals. The night before, I’ll write down 3 goals that I need to accomplish the following day. As soon as I get to my office, I map out my schedule hour by hour leaving just enough time to accomplish those 3 goals while still allowing for regular meetings and anything else that might pop up. This forces me to stay focused and get things done because I hate not accomplishing my goals. – Christophe Limpalair, Scale Your Code

Posted by Wendy Dessler

Wendy is a super connector who helps businesses find their audience online through outreach, partnerships and networking. She frequently writes about the latest advancements in digital marketing and focuses her efforts on developing customized marketing plans depending on the industry and competition.

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