In everyday work, there are a lot of challenges and sometimes even obstacles that prevent us to stay in focus all the time. It doesn’t matter if you are an entrepreneur, manager, assistant, junior or on any else position, it is important not to lose the thread. Here you will find many useful advice on how to save your time and energy, and at the same time to make the highest productivity.
Productivity in a Nut Shell.
Our partners from Managementguru suggests “Productivity in a Nut Shell”.
“Yesterday is gone. Tomorrow has not yet come. We have only today. Let us begin.”
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Productivity can’t be better explained. Productivity is the result of a commitment to excellence, smart planning and focused effort. Remember – Effective people are preferred to, rather than efficient people as the former does the right thing and the latter does things right. Procrastination is like a credit card. It’s a lot of fun until you get the bill. The only difference between success and failure is the ability to take action. Managementguru is the number one source for all things business. They’re dedicated to giving you the very best of information, with a focus on social media marketing and strategy.
Be more realistic about what you can deliver as a team.
Our partner Sherene Funk from Rain Retail suggests to “Be more realistic about what you can deliver as a team”.
We recently had a goal-setting session in which we determined that, in order to be more productive, we needed to be more realistic about what we can deliver as a team. It’s always best to under promise and over deliver. Realistic goals prevent overwhelm, increase motivation, and heighten the sense of achievement when projects are completed on time, or before.
Productivity is doing more with the tools and making sure the outcome meets standard of quality.
Our partner Andrea Curry from Zenefits says that “Productivity is doing more with the tools”.
There’s a lot of buzz words that are thrown around when talking about productivity. How many Medium blog posts or LinkedIn articles have you seen about “super-charging” our workday, “hacking our way” through a project, or “tips and tricks” to increase output with minimal input? For me, productivity is doing more with the tools I have and making sure the outcome meets my standard of quality. Honing productive habits help get this done. Step one is to get organized (and that doesn’t mean having an inbox with zero unread messages, though that helps!). Projects can get messy, so be sure that you use a system that helps you keep control and look at the big picture. I love using the online tool Asana for this reason. It helps with capturing my thoughts, outlining workflow, and I can easily update deliverables and due dates. The next thing to understand is that distractions will constantly come up. It takes a lot of self-discipline not to be pulled in different directions. It’s helpful to have an understanding of what is your “north star” — aka your purpose or big picture goal. If people or other projects pop up, ask yourself if this helps you achieve your goal, or if it will derail you. Finally, remember not to burn yourself out. You won’t be productive if you’re running low on fuel. Incorporate the things that help feed your creativity and bring you joy — whether it’s exercising, spending time with family, or taking a walk outside.
Take Charge Of Your Email Not The Other Way Round
Our partner Dr. Anthony Llewellyn from AdvanceMed suggest to “Take Charge Of Your Email Not The Other Way Round”
Dr. Anthony Llewellyn is a successful online doctor coach. He writes about the importance of getting in control of your email.
With so many points of contact into your business, it’s hard not to feel overwhelmed at times. But whilst email is now considered by many as “low tech”, the “email list” still remains one of your greatest assets. So it’s important to be able to dedicate time to your email management. But that doesn’t mean it needs to always take away your focus.
One great tip I developed sometime ago came out from a bit of frustration. You see I was getting a bit sick and tired of being included as a “CC” into a whole lot of company wide and team email discussions. It often felt like I was being included either on a “just thought you should know” basis or even at times because the email sender didn’t trust the recipient and wanted some witnesses!!
So I went through my email inbox and saw how many emails I was getting on a CC basis. And I thought to myself. Would it be that different if I just chose to ignore these emails? So I set up a bit of an experiment. I set up an email rule to divert these CC emails into another folder before I could even notice them. Strangely enough, the sky didn’t fall in and the world kept rotating. I blissfully forgot about the presence of this folder for a few weeks and then I remembered it.
So I went back in and checked all these emails and to my great satisfaction, I realized that all the issues in these emails had either been inconsequential to me or dealt with in other ways, i.e. someone had come to speak to me about the issue or emailed me directly.
I’ve since used a variety of rules with emails to cut through and focus on what is important.
Recognize Your Strengths
Our partner Lori McKnight from CSI Stars suggests to “Recognize Your Strengths”.
Most people are much more productive when working on things that utilize their strengths. Identify what you excel in and focus the majority of your time on those activities. If you are in the right job, these things will be what most moves the needle and delivers results. The same goes for your team. Spend time getting to know each of your employee’s strengths. It is far more productive to leverage your peoples’ strengths than fix their weaknesses.
Identifying your employee’s strengths and recognizing their contributions will drive higher employee engagement. This, in turn, will boost your own productivity as you spend less time interviewing and re-training. Consider these stats:
Organizations that excel in employee recognition have 12x better business results
High recognition organizations have 31% less voluntary turnover
Who knows…maybe a team members’ strengths will even complement a weakness of yours!
An organization that doesn’t trust its employees to manage their workload will quickly find itself with “doers” and not “learners”
Our partner Scott from Structural says that “An organization that doesn’t trust its employees to manage their workload will quickly find itself with “doers” and not “learners”
An organization that doesn’t trust its employees to manage their workload while being able to connect with others as needed will quickly find itself with “doers” and not “learners” which is an organizational death sentence in a world where the half-life of skills is so short.
Avoid getting caught up in the work of others
Our partner Clayton Kaufman from My Employees suggests to “Avoid getting caught up in the work of others”.
“When you truly believe your work improves the lives of others, the difference you make becomes the anchor of your passion. Make the connection between the work you do and how that work makes life better for others. The decision to become a positive difference-maker for others contributes to a deep sense of purpose, fulfillment, and productivity”.
Plan your days in advance
Our partner Kelvin Mokaya from Fuzu suggests to “Plan your days in advance”.
Knowing what you need to accomplish during a particular week will enable you to plan for the week. List all the tasks you’ll need to do in order of the urgency they need to be done and the amount of time it would take to complete each. This will make it easier for you to plan your calendar for the week while prioritizing the work that matters most.
Automate, automate, automate!
With so much to do in your work day, it can be a real life saver to add automation to your workflow. Casey from Bookafy said, “Automation can completely change the way you do business. Rather than spending your time on tasks, automation software can work in the background to handle all of the mundane activities. Bookafy automates appointment booking, confirmation emails, reminder text messages, payments, fetching video links from software like Zoom, Teams, Webex and Google Meets. Automation can save each person hours a day while building consistent systems that are working 24/7.”