Category: Legal Branding

Meetings are often meant to enhance collaboration, facilitate sharing ideas, communicate important updates, and document progress. While numerous work distractions exist today, meetings stand out as one of the major distractions that needlessly waste valuable work time.

Many of which are often counterproductive, with executives reportedly spending 23 hours a week in meetings. A Harvard Research study further outlines that 71 percent of the respondents agree that meetings are unproductive and inefficient, whereas 61 percent say these sessions often keep them from finishing their tasks.

Stop this meeting madness by implementing the following tips to help you reduce meetings and become more productive.

1. Stick to the Time Allotted

Meetings tend to unnecessarily consume more time for other productive work when not adequately planned for. This way, they often stall different project elements that probably drive organizational success.

Be sure to set aside enough time for a meeting in advance to avoid running late and into other valuable productivity time. Give regular updates on your timing in an active session, so people know when to wrap it up.

Also, be sure to pick a time when all necessary parties can attend to avoid repeating meetings. Doing so should help you make your meetings more meaningful and still have time for high-priority tasks.

2. Create an Agenda

Agendas arguably form the most critical part of any meeting and are the main reason those without one end up attaining little to no accomplishments. A meeting agenda refers to a formal document that communicates that the meeting will follow a particular order and inform participants of the items to be discussed.

To make your meetings more productive, organized, and less chaotic, you must plan to create agendas ahead of time and share them with others. Doing so will help to keep everyone on the same page and topic.

If a meeting is needed to discuss another topic with the same people, schedule a separate one entirely. But remember to create and share its agenda in advance.

3. Involve Necessary People

Productive meetings foster collaborations, and this only happens if you invite the right participants. The right attendees often share relevant points and contribute to making informed decisions, unlike summoning wrong people who might eventually become nuisances.

Only invite relevant parties to the meeting, so everyone is on the same page, and you do not have to repeat the meeting information to people who were not a part of it.

Also, avoid inviting unnecessary parties and wasting their time too.

If a meeting is taking place and a person’s name comes up who is not present, try to get them to stop by even for a moment so you can get all items addressed during the meeting time.

4. Focus on Priorities

Some meetings can be too detailed and get off-topic. That is what happens if you fail to establish and focus on priorities.

Always aim to focus on priorities instead of unnecessary details. It is a crucial step that should help you keep the meeting on track and cover essential business listed in the schedule.

People tend to go on about their workload or other projects on their plate. If this happens, you should remind them of the priorities for the meeting and what you need to achieve before the time is up.

5. Schedule Regular Updates

Regular standing meetings for updates can help eliminate numerous meet-ups about various topics. Effective scheduling of regular updates helps to improve overall focus during meeting sessions and enables attendees to quickly re-focus when switching back to work.

You can also use various platforms and systems available for managing projects and allowing team members to provide updates virtually. The quickest way to tell whether a pick will work for you or not is by reviewing their pricing. For instance, a glance at Wrike pricing can reveal if this is the option for you, or if you should check out other options.

With the right platform, you can schedule regular updates easily and avoid having long meetings about a project by breaking the information down into smaller bits throughout the process.

Make Meetings Meaningful

Meetings can either be productive or not, depending on how you approach and plan for them. But if you often struggle to make your meetings meaningful and effective, implementing a few of the discussed tips in your process should help bring the change you need. Think of them as a process for reducing meeting time and improving communication, productivity, employee satisfaction, and collaboration in your workplace. The better your meetings become, the better your work life will be.

Customers are the lifeblood of every business; thus, it is critical to continue generating leads and maintaining existing customers. However, doing so is frequently a source of anxiety for firms, with more than one-third citing new business generation as their top concern.

The economy is constantly changing, and it is critical to preserve your consumer base even when times are tough. As competition increases, retaining your customer base is becoming more challenging and exponentially important.

What is Customer Loyalty?

Customer loyalty is defined as a customer’s dedication to your brand. A devoted consumer will always choose you above the competition, whether it’s due to your exceptional customer service, unrivaled product variety, or another method to distinguish yourself. Business owners must develop ways to maintain their consumer base without competing only on pricing. There are a few key ways to maintain your customer base.

1. Utilize Various Lines of Communication

Frequent contact with your customers keeps you in their minds and allows you to pass on crucial information. It is important to know which platforms and methods of communication are best for them. Whatever communication channels your company uses, it’s critical to ensure that what you’re doing is beneficial for your customers. Their capacity to speak effectively with you will aid in maintaining their trust and loyalty.

Someone should be available to answer as soon as a consumer sends you a message via Facebook, email, Instagram, or your online chatbot. Streamlining communication may mean tapping into the benefits of outsourced call centers such that professional support representatives provide customers with round-the-clock support. Moreover, you should have scripts prepared and a method in place to manage any form of engagement, whether it’s a simple question or a complex problem, to help streamline communication.

2. Strong Customer Service

To cultivate a loyal client base, you must provide a memorable customer experience at each stage. This journey typically starts with your website, which should be user-friendly and mobile-friendly, and progresses to direct client interactions and after-sales support.

Specifically, your client service should be excellent. Clients want prompt, knowledgeable responses, problem resolution, and cautious direction. Your marketing approach also plays a role in providing excellent customer experiences.

Remember to pay special attention to the quality of your product. Offering a high-quality product is the most powerful weapon for a growing company competing against established corporations. It will be difficult to recover if negative reviews begin to circulate. In this case, quality can either save or sink your brand.

3. Social Media Presence

Customers and organizations can now exchange information and engage in conversations thanks to social media. There are excellent ways for businesses to reach out via Facebook, Twitter, Instagram, LinkedIn, and other networks. This communication can range from online customer service to leveraging social media to gain insights into your audience. Your industry, target audience, and preferred mode of communication will determine which ones perform best for you.

Millennials and Generation Z spend more time online than prior generations, making them more susceptible to social media influence. In general, social media can be a valuable tool for staying on top of current trends, obtaining insight into what your consumers truly believe, and ensuring long-term client loyalty.

4. Special Promotions and Offers

Using cutting-edge analytics technology, businesses may offer customers discounts on things they buy regularly, as well as products that complement previous purchases. Offering a special discount, whether for college students, veterans, or senior people, is a terrific way to recognize (and retain) certain parts of your client base.

Discounts can help persuade customers to buy from you during traditionally quiet periods. For example, a movie theater that offers $5 Monday tickets or a restaurant that offers a 10 percent discount to students on weeknights. Knowing that they can obtain a better bargain on a specific day or during holiday seasons can assist you in building a loyal consumer base.

5. Loyalty Programs

What better method to keep a loyal customer base than to express your appreciation? Clients appreciate businesses that go out of their way to thank them by giving something back.

Consider rewarding your customers with extra incentives like discounts, additional services, and exclusive products.

This can be accomplished through the use of a point-based loyalty program. A heads-up about impending releases and changes, along with an “early bird deal,” may also suffice. People appreciate an exclusive offering or a sneak peek since it makes them feel like they’re a part of the gang. Another possibility is to provide special deals or even a sales commission to consumers that drive new business.

6. Brand Collaborations

By partnering with other companies that provide comparable services, you can not only reach a new audience but also potentially offer more to your current clients. This approach is excellent for increasing your exposure and providing more options to your existing clients.

For example, if you run a veterinarian clinic, you may collaborate with a local pet food store. This will bring your company’s name to the attention of the pet food store’s customers and vice versa. Collaborations can also apply to your company’s charitable efforts. By informing your consumers that a portion of their purchase will be donated to a specific charity, you demonstrate your dedication to your community while also increasing the organization’s exposure.

The Value of Customers

The value of your customers is a crucial factor in the value of your company. Analyzing customer profitability and maximizing a customer’s lifetime value is critical to every firm. To expand your customer base, you must maintain continual contact with both new and existing customers.

The more value your company can provide, the more likely it will remain loyal. Maintaining a deep understanding of your customers’ challenges and worries, as well as taking steps to build your relationships, can mean the difference between falling behind and thriving.

A Likert scale is a psychological measure for assessing attitudes, values, and opinions. It works by having a person fill out a questionnaire in which they must rate how much they agree or disagree with a series of assertions. Rensis Likert established the Likert scale in 1932, and it is named after him. Likert scales are the most popular Type of scale used in survey research.

Examples of Likert Scales

Likert scales are essential because they provide multiple pre-written answer possibilities that apply to a wide range of circumstances, from customer satisfaction to public opinion research, in addition to the granularity they bring to survey research. For example, the ‘disagree to agree’ Likert scale (shown below) can be used to ask respondents to score their level of agreement with statements on brand affinity, political beliefs, and other topics. The following are some of the most used examples of 5 point Likert scale:

Agree to Disagree Likert Scale

•       Strongly Disagree
•       Disagree
•       Neither agree nor disagree
•       Agree
•       Strongly Agree

Satisfaction Likert Scale

•       Very dissatisfied
•       Somewhat dissatisfied
•       Neither dissatisfied nor satisfied
•       Somewhat satisfied
•       Very satisfied

Likelihood Likert Scale

•       Very unlikely
•       Somewhat unlikely
•       Neither likely nor unlikely
•       Somewhat likely
•       Very likely

Good to bad Likert Scale

•       Very poor
•       Poor
•       Average
•       Good
•       Excellent

Frequency Likert Scale

•       Never
•       Rarely
•       Sometimes
•       Often
•       Always

 DATA AND ANALYSIS FROM A LIKERT SCALE

 Researchers frequently use surveys to assess and evaluate the quality of products and services. A standard classification format for studies is the Likert scale. Respondents rate the quality of a product/service on a scale of high to low or better to worse, using two, four, five, or seven levels.

For further examination, researchers and auditors usually arrange acquired data into a hierarchy of four basic measurement levels – nominal, ordinal, interval, and ratio measurement levels:

•       Nominal data: is data in which the answers are grouped into variables but do not have to have quantitative data or order.
•       Ordinal data: is information that can be sorted or classified but cannot be measured in terms of distance.
•       Interval data is a type of aggregation data in which orders and distances can be measured.
•       Ratio data: is a type of interval data that is comparable to interval data. The sole distinction is that each data set has an equal and definitive ratio, whereas absolute “zero” is viewed as a point of origin.

The examination of the nominal, interval, and ratio data is often straightforward and transparent. Ordinal data is used to evaluate data, notably in surveys with Likert or other scales. This isn’t a new issue. In survey analysis in numerous applied fields, the usefulness of treating ordinal data as interval data is still controversial. The following are some important considerations:

Statistical tests include: Because parametric statistical tests are more powerful than nonparametric alternatives, researchers sometimes consider ordinal data interval data. Furthermore, parametric test inferences are simple to comprehend and provide more information than nonparametric tests.

Concentration on Likert scales: However, treating ordinal data as interval data without first considering the data set’s values and the study’s aims can lead to misinformation and misrepresentation of survey results. Researchers prefer to treat ordinal data as interval data and concentrate on Likert scales when analyzing scalar data.

For data inspection, use the median or range: When the data is on ordinal scales, a universal guideline implies that the mean and standard deviation, like any parametric analysis based on the normal distribution, are meaningless parameters for detailed statistics. The nonparametric test is performed on data using the appropriate median or range.

Best techniques for assessing Likert scale results

Because Likert data is discrete, ordinal, and limited in scope, there has long been a debate about the best logical way to evaluate it. Parametric and nonparametric tests are the first two options. The following are general descriptions of the benefits and drawbacks of each style of analysis:

Parametric tests presume that division is done in a consistent and orderly manner.

Nonparametric tests do not presume that division occurs in a regular or unbroken pattern. However, there are fears that the ability to notice a difference when one exists would be harmed.

 Which is the most suitable option? When it comes to analyzing data from a survey that employs Likert Scale questions, this is a fundamental decision that a researcher must make.

•       Many research has attempted to answer this topic over the years. However, they tend to examine a small number of alternative distributions for Likert data, causing the conclusions to be less generalizable. Simulation studies can now properly analyze a wide range of distributions because of advances in computational capacity.

•       The researchers discovered 14 different distributions that are typical of actual Likert data. To test all conceivable combinations of the 14 distributions, the computer software extracted self-sufficient pairs of samples.
•       For each of the 98 distribution combinations, 10,000 random samples were created. To compare the efficacy of each test, the samples’ pairings are evaluated using both the two-sample t-test and the Mann-Whitney test. The study also looked at various sample sizes.

•       The results reveal that the Type I error rates (false positives) for all pairs of distributions are incredibly close to the target numbers, indicating that if an organization employs any of the studies and the results are statistically significant, it does not need to be concerned about false positives.

•       The results also reveal that the difference in power between the two tests is minimal for most combinations of distributions. If a discrepancy exists at the population level, each analysis has an equal chance of detecting it.

•       There are several pairs of special distributions where the two tests have different power. If an organization does two tests on the same data and the results aren’t the same (one is significant, the other isn’t), the power difference affects just a tiny percentage of cases.
•       The decision between the two analyzes is, in general, a loop. When a company has to compare two sets of five-point Likert data, the analysis technique usually doesn’t matter.

•       Both parametric and nonparametric tests consistently provide the same level of protection against false negatives and false positives. These tendencies hold for groups of 10, 30, and 200 people.

Rather than assuming that an experience was satisfactory or that a respondent will positively react to a statement, researchers should ensure that the report or statements being evaluated are clear, the answer options are distinct from each other (as demonstrated in the above pre-written choices), and the scale encompasses all possible options.

About the author:

Lori Gillen is a Blogger/Content Creator who is specialized in the field of Digital Marketing & Data Analysis with 5 years of experience. Currently working at PPCexpo as a Senior Content Creator.